Planning an event can be a stressful business with so much to do and what seems like so little time. With a to-do list that seems to grow every time you look at it, what you need is a few pointers to keep you headed in the right direction. Let’s start by choosing your destination destination meeting in Europe and take things from there.
Things to Keep in Mind When Planning a Destination Meeting in Europe
Location, Location, Location
This phrase is one that too many people forget all about when they’re caught up in the minutiae of planning an event. The location is not just something that you pick by default before focusing on the food and entertainment. It’s the one decision that can make or break your event before it’s even started.
If your location is hard to get to, expensive, or too far out of the way, then you can expect one thing and one thing only: a lot of people will decide to skip it. This may sound a little dramatic, but think about it for a moment. It’s no use having an amazing event planned on a tiny tropical island or mountain resort in the middle of nowhere if most people won’t be able to get there. What you need to do is find the right balance between an exclusive and desirable location, and one that is readily accessible.
Think About Transportation
This may not be the most glamorous thing to think about during your event planning, but it’s one of the things that can make all the difference. You’ll want somewhere that can be readily reached by road, plane or train.
Take Prague for example. It’s a desirable city with a rich history and a vibrant culture, but it can also be reached via a whole variety of flights offered by budget airlines. This makes it all the more desirable as your guests won’t have to put much thought or effort into getting there.
With a little bit of time and effort on your part when it comes to choosing a location of a destination meeting in Europe, you’ll be able to have a full guest list in no time at all.
5 Cities to Consider
Europe offers a whole host of options. You have Prague, Paris, Berlin, Madrid, Dublin; each of which has their own character and are easy to get to. Dublin is easily reached by plane or ferry, whilst the cities on the mainland are all connected by overnight trains and frequent short haul flights. Paris also has the Eurostar if you’re travelling direct from the UK.
Once you decide on your city of choice you’ll find things are a lot easier if you can partner with a management company of destination meeting in Europe. Prague offers plenty to choose from, and you’ll find the local knowledge they provide invaluable when it comes to getting the most out of your choice of city.
They’ll show you all the little places off the beaten track that you won’t find mentioned in a tourist guide. And they’ll help you get from A to B without any unforeseen delays. If you want an event that runs like clockwork, then this is the way forward!
Already Planning Your Second Event?
The best time to turn your thoughts to your follow up event is when your first one is in full swing. This may sound a little strange, and you may think you’ll miss out on the fruits of your labor but don’t worry.
What we’re suggesting here is that you make the most of the photo opportunities and take plenty of photos for your future marketing materials – you can find a guide to help you take the best photos. Make sure to get panoramic shots of the city itself, as well as plenty of images of your guests enjoying themselves.
You can use them in your future promo tactics. It will also help you entice guests to come to your next event, no matter where you are hosting it, now that you have established yourself as someone who knows how to plan a party.